Word 2010 Shortcuts
Table of Contents:
- Manage Word Documents
- Navigate within Documents
- Select Text
- Undo, Copy and Paste
- Edit Documents
- Formats
- Search and Replace
- Manage Word View
- Tables
- Outline View
- Review Documents
- Print Documents
- Fields
- Mail Merge
- The Rest
 1. Manage Word Documents | |
|---|---|
| Ctrl+n | Create new document |
| Ctrl+o | Open document |
| Ctrl+w | Close document |
| Ctrl+s | Save document |
| F12 | Save document as |
| Ctrl+p | Print document/ print preview |
| Ctrl+F6 | Switch between multiple Word documents |
| Alt, then f, r | Open Recent (file, recent) |
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| 2. Navigate within Documents | |
|---|---|
| Arrow Left/Arrow Right | Jump one character to the left / to the right |
| Ctrl+Arrow Left/Ctrl+Arrow Right | Jump one word to the left / to the right |
| End/Home | Jump to the end of a line / beginning of a line |
| Arrow Down/Arrow Up | Jump one line down / one line down |
| Ctrl+Arrow Down/ Ctrl+Arrow Up | Jump one paragraph down / one paragraph up |
| Page Down/Page Up | Jump one screen down/ one screen up |
| Alt+Ctrl+Page Down/ Alt+Ctrl+Page Up | Jump to top / to bottom of visible window |
| Ctrl+End/Ctrl+Home | Jump to end / to beginning of document |
| F6 | Cycle through Ribbon/open panes/Status Bar/document window |
| Ctrl+g or f5 | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
| Alt+Ctrl+z | Go back to previously edited location in document (up to 4 places) |
| Shift+F5 | Go to a the last change or revision. Also works after opening document. |
| Ctrl+Shift+F5 | Set, go to and edit bookmarks |
| Alt+Ctrl+Home | Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option |
| Ctrl+Page Down/Ctrl+Page Up | Move to next / move to previous browser object as set in Browse Options |
| Dialog boxes | |
|---|---|
| Tab | Cycle forward through all options and elements |
| Shift+Tab | Cycle backwards through all options and elements |
| Ctrl+Tab | Cycle forward through available pages |
| Ctrl+Shift+Tab | Cycle backwards through available pages |
| Alt+underlined letter | Selects the option indicated by the letter |
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| 3. Select Text | |
|---|---|
| Shift+Arrow Right/ Shift+Arrow Left | Extend selection one character to the right / to the left |
| Ctrl+Shift+Arrow Right/ Ctrl+Shift+Arrow Left | Extend selection one word to the right / to the left |
| Shift+End/Shift+Home | Extend selection to the end / to beginning of a line |
| Shift+Arrow Down/ Shift+Arrow Up | Extend selection one line down / one line up |
| Shift+Page Down/ Shift+Page Up | Extend selection one screen down / one screen up |
| Ctrl+Shift+End/ Ctrl+Shift+Home | Extend selection to end / to beginning of document |
| Alt+Ctrl+Shift+Page Down/ Alt+Ctrl+Shift+Page Up | Extend selection to end / to beginning of visible window |
| Ctrl+a | Extend selection to entire document |
| Arrow Keys | Cancel selection and return to beginning / to end of selection |
| F8 | Turn Extend Mode on: Extend selection without pressing shift |
| Arrow keys , Page up/Page down | Extend selection in Extended Mode: |
| F8 | Extend selection further by word, paragraph, document in Extended Mode |
| Shift+F8 | Reduce the size of a selection in Extended Mode |
| Ctrl+Shift+f8, and arrow keys | Select a vertical block of text in Extended Mode |
| Esc | Turn extend mode off |
| F8 | Extend a selection to a specific location in a document |
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| 4. Undo, Copy and Paste | |
|---|---|
| Ctrl+z | Undo the last action |
| Ctrl+y | Redo the last action |
| Ctrl+c | Copy selected text or object |
| Ctrl+x | Cut selected text or object |
| Ctrl+v | Paste selected text or object |
| Ctrl+Shift+c | Copy text format |
| Ctrl+Shift+v | Paste text format |
| Ctrl+Alt+v | Paste special |
| Ctrl+v, then Ctrl, then k | Paste and keep Source Formatting |
| Ctrl+v, then Ctrl, then t | Paste and keep Text only |
| Ctrl+F3 | Cut to the Spike (separate clipboard) |
| Ctrl+Shift+F3 | Paste from the Spike |
| F3 | Paste AutoText ( after start typing) |
| Alt+Shift+r | Copy the header or footer from previous section of the document |
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| 5. Edit Documents |
|---|
| Insert Special Characters | |
|---|---|
| Alt+Ctrl+c | Insert copyright symbol |
| Alt+Ctrl+r | Insert registered trademark symbol |
| Alt+Ctrl+t | Insert trademark symbol |
| Alt+Ctrl+. (Period) | Insert horizontal ellipsis (…) |
| Alt+Ctrl+- | Insert em dash |
| Alt+Ctrl+[+] | Insert en dash |
| Alt, then n,u | Insert Symbol (insert menu) |
| ' or Ctrl+2x` | Insert single opening quotation mark |
| Ctrl+2x ' | Insert single closing quotation mark |
| Type character code and press Alt+x | Insert Unicode character, e.g. 20ac |
| Select character and press alt+x | Transform character to Unicode |
| Alt+character code on numeric keyboard | Insert ANSI character |
| Insert Breaks | |
|---|---|
| Enter | Insert paragraph break |
| Shift+Enter | Insert line break without breaking paragraph |
| Ctrl+Enter | Insert page break |
| Ctrl+Shift+Enter | Insert column break (break table) |
| Ctrl+Shift+Space | Insert nonbreaking space |
| Ctrl+Shift+- (Hyphen) | Insert nonbreaking hyphen |
| Ctrl+- | Insert optional hyphen |
| Insert Text Elements | |
|---|---|
| Alt+Ctrl+f | Insert a footnote |
| Alt+Ctrl+d | Insert an endnote |
| Ctrl+k | Insert a hyperlink |
| Alt+Shift+i | Insert Citation Mark |
| Alt+Shift+x | Insert Index Mark |
| Move and Delete Text | |
|---|---|
| F2, then move to position and press Enter | Move selected text to different position |
| Shift+F2, then move to position and press Enter | Copy selected text to different position |
| Delete/Backspace | Delete one character to the right / to the left (or delete selection) |
| Ctrl+Delete/Ctrl+Backspace | Delete one word to the right / to the left |
| Delete | Delete one character to the right or delete selection |
| Ctrl+Shift+</Ctrl+Shift+> | Decrease / Increase font size one value |
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| 6. Formats |
|---|
| Format Text | |
|---|---|
| Ctrl+d or Ctrl+Shift+k | Open the Font dialog box |
| Ctrl+Shift+</Ctrl+Shift+> | Decrease / Increase font size one value |
| Ctrl+[/Ctrl+] | Decrease / Increase font size one point |
| Ctrl+b | Apply/remove bold |
| Ctrl+i | Apply/remove italic |
| Ctrl+u | Apply/remove underline |
| Ctrl+= | Apply/remove subscript |
| Ctrl+Shift+= | Apply/remove superscript |
| Ctrl+Shift+C | Copy formatting |
| Ctrl+Shift+V | Paste formatting |
| Ctrl+Shift+d | Apply/remove double-underline |
| Ctrl+Shift+w | Apply/remove words underline (only words, no spaces) |
| Ctrl+Shift+h | Apply/remove hidden formatting |
| Ctrl+Shift+a | Apply/remove all capitals |
| Ctrl+Shift+k | Apply/remove small capitals |
| Shift+F3 | Change between all upper-, first letter upper- and all lower-case |
| Ctrl+d, then Alt+k and enter | Apply strike-through formatting (font dialog) |
| Ctrl+Shift+q | Change the selection to the Symbol font |
| Shift+F1 | Reveal Formatting (show all formats of selection) |
| Ctrl+Alt+H | Apply/remove Highlight Text Feature |
| Format Paragraphs | |
|---|---|
| Ctrl+r | Right-align paragraph |
| Ctrl+l | Left-align paragraph |
| Ctrl+e | Center-align paragraph |
| Ctrl+j | Justify-align paragraph |
| Ctrl+m/Ctrl+Shift+m | Indent paragraph from the left and increase / decrease indent |
| Ctrl+T | Increase hanging indent |
| Ctrl+Shift+T | Decrease hanging indent |
| Ctrl+1 | Set line-spacing to single-space |
| Ctrl+2 | Set line-spacing to double-space |
| Ctrl+5 | Set line-spacing to 1.5 |
| Ctrl+0 (zero) | Add or remove one line space preceding a paragraph |
| Styles | |
|---|---|
| Alt+Ctrl+Shift+s | Open or close Styles task pane |
| Alt+Ctrl+1 | Apply Heading 1 style |
| Alt+Ctrl+2 | Apply Heading 2 style |
| Alt+Ctrl+3 | Apply Heading 3 style |
| Alt+Shift+Arrow Right/ Alt+Shift+Arrow Left | Promote / demote Headings |
| Ctrl+Space | Remove all manual styles |
| Ctrl+Shift+n | Apply Normal style |
| Ctrl+Shift+s | Open Apply Styles task pane (will not close with pressing it a second time) |
| Alt+Ctrl+k | Start Auto Format |
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| 7. Search and Replace | |
|---|---|
| Ctrl+h | Open traditional find and replace window |
| Ctrl+h, then Alt+d | Open traditional find window |
| Alt+Ctrl+y, or Shift+F4 | Repeat last find after closing find window |
| Ctrl+Tab | Jump between find menu and document |
| Alt+Space, Arrow keys and Enter | Move find menu window |
| Esc | Close traditional search window if active |
| Ctrl+f | Open (new) search menu in navigation task pane |
| alt, then w,k | Open and close Navigation pane (View, Navigation) |
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| 8. Manage Word View |
|---|
| Switch Views | |
|---|---|
| Alt+Ctrl+p | Switch to Print Layout view |
| Alt+Ctrl+o | Switch to Outline view |
| Alt+Ctrl+n | Switch to Draft view (used to be normal view) |
| Ctrl+scroll mouse | Zoom in and zoom out |
| alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
| Alt+Ctrl+s | Split the document window |
| Ribbons | |
|---|---|
| Ctrl+F1 | Show or hide the ribbon |
| f10 or alt | Select item in Ribbon |
| Esc | Leave Ribbon or Submenu |
| Arrow Left/Arrow Right | Move left or right between main Ribbon Menus if active |
| Arrow Keys | Move left/right/up/down between Ribbon Menus and Sub-Menus |
| space or enter | When in ribbon Open or activate selected item |
| Navigation Pane | |
|---|---|
| Alt, then w,k | Open and close Navigation pane (View, Navigation) |
| F6/Shift+F6 | With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document |
| Tab/Shift+Tab | In Navigation Pane: Move through Navigation Pane options |
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| 9. Tables |
|---|
| Navigate in Tables | |
|---|---|
| Arrow Down/Arrow Up | Jump one row down / one row up |
| Tab/Shift+Tab | Jump to (and select) next / previous table cell |
| Alt+Home/Alt+End | Jump to first column/ jump to last column |
| Alt+Page Up/Alt+Page Down | Jump to first row / jump to last row |
| Ctrl+Arrow Left/Ctrl+Arrow Right | One cell to the left / to the right |
| Select Table Contents | |
|---|---|
| Shift+End | Select current table cell |
| end, then shift+Home | Select content of current table cell |
| Press and hold shift and press arrow keys repeatedly | Extend selection to adjacent cells |
| Ctrl+Shift+f8, then press | Extend selection or block |
| Alt+5 on numeric keypad (with numLock off) | Select an entire table |
| Edit Tables | |
|---|---|
| Alt+Shift+Arrow Up/Alt+Shift+Arrow Down | Move current row up or down |
| In first column, press shift+end | Select row* |
| In first row press alt+Shift+Page Down | Select column |
| Shift+Del | Delete rows* with rows selected |
| Shift+Del | Delete columns with columns selected |
| Alt, j, l, d, r | Delete row at cursor |
| Alt, j, l, d, c | Delete column at cursor |
| Alt, j, l, a | Insert row above cursor |
| Alt, j, l, e | Insert row below cursor |
| Alt, j, l, l | Insert column to the left of cursor |
| Alt, j, l, r | Insert column to the right of cursor |
| Ctrl+Tab | Insert tab character |
| tab in last table cell | Add row at the end |
| *Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column. | |
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| 10. Outline View | |
|---|---|
| Ctrl+Shift+o | Switch to Outline View |
| Tab/Shift+Tab | Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right) |
| Alt+Shift+Arrow Up/ Alt+Shift+Arrow Down | Move selected paragraphs up / down |
| Ctrl+Shift+n | Demote to body text (set style to normal) |
| Alt+Shift++ / Alt+Shift+- | Expand / Collapse text under a heading |
| Alt+Shift+a | Expand or collapse all text or headings |
| / key on the numeric keypad | Hide or display character formatting |
| Alt+Shift+l | Show the first line of body text or all body text |
| Alt+Shift+1 | Show all headings with the Heading 1 style |
| Alt+Shift+n | Show all headings up to Heading n |
| Ctrl+Tab | Insert a tab character |
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| 11. Review Documents | |
|---|---|
| F7 | Choose the Spelling command (Review tab). |
| Alt+Ctrl+m | Insert a comment |
| Ctrl+Shift+e | Turn change tracking on or off |
| Alt+Shift+c | Close the Reviewing Pane if it is open. |
| Ctrl+Shift+* | Display nonprinting characters. |
| Alt+F10 | Display the Selection and Visibility task pane. |
| Ctrl+Shift+g | Open the Word Count dialog box. |
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| 12. Print Documents | |
|---|---|
| Ctrl+p | Print a document (print preview) |
| Esc | Close print preview |
| Arrow keys, Page up /Page Down | Move around the preview pages (with focus on preview page*) |
| Ctrl+Home/Ctrl+End | Move to first page / last page (with focus on preview page) |
| *Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option | |
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| 13. Fields | |
|---|---|
| Alt+Shift+d | Insert current date (insert DATE field) |
| Alt+Shift+p | Insert page number (insert PAGE field) |
| Alt+Shift+t | Insert time (insert TIME field) |
| Alt+Ctrl+l | Insert LISTNUM field |
| Ctrl+F9 | Insert an empty field |
| Ctrl+Shift+l | Insert a LISTNUM field |
| Shift+F9 | Show or hide field code/result of selected field |
| Alt+F9 | Show or hide field codes/results of all fields in document |
| F9 | Update selected fields* |
| Alt+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| F11/Shift+F11 | Go to the next field/ previous field |
| Ctrl+Shift+F7 | Update linked information in a Microsoft Word source document |
| Ctrl+Shift+F9 | Unlink a field |
| Ctrl+F11/Ctrl+Shift+F11 | Lock a field / Unlock a field |
| *to update all fields, select the complete document with ctrl+a, then update fields by pressing f9) | |
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| 14. Mail Merge | |
|---|---|
| Alt+Shift+k | Preview a mail merge |
| Alt+Shift+n | Merge a document |
| Alt+Shift+m | Print the merged document |
| Alt+Shift+e | Edit a mail-merge data document |
| Alt+Shift+f | Insert a merge field |
| Alt+Shift+k | Preview a mail merge |
| Alt+Shift+n | Merge a document |
| Alt+Shift+m | Print the merged document |
| Alt+Shift+e | Edit a mail-merge data document |
| Alt+Shift+f | Insert a merge field |
▲ up
| 15. The Rest | |
|---|---|
| F1 | Get Help or visit Microsoft Office.com |
| Alt+Space | Open the window menu |
| Alt+F4 | Exit Word |
| Shift+F10 | Display a shortcut menu (Simulate right mouse button) |
| Alt+F3 | Create new Building block with selected text |
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